Introduction
Backing up data is crucial for any small business to protect against data loss from hardware failure, ransomware, natural disasters, or human error. Choosing the right cloud storage solution for your business backups can ensure your data is secure and accessible when you need it most. In this article, I will compare the top cloud storage options for small business backups and provide tips on how to select the best provider for your unique needs.
Comparing Top Cloud Storage Providers
Microsoft OneDrive
Microsoft OneDrive is a top choice for small businesses already using Office 365. OneDrive offers 1TB of storage per user and strong integration with Office apps like Word, Excel, and Outlook. Key features include:
- Seamless syncing across devices
- File version history and recycle bin to recover deleted files
- Collaborate on Office documents in real-time
- Share files and folders with customizable permissions
- Advanced admin controls and security for business compliance
However, OneDrive lacks some advanced backup features like block-level incremental backups offered by other providers. Data recovery options are also limited compared to services more focused on backup.
Dropbox
Dropbox is one of the most popular and user-friendly cloud storage platforms. The Dropbox Business plan starts at 3TB of storage and offers:
- File version history up to 120 days
- Remote data wipe in case devices are lost/stolen
- File recovery from ransomware and accidental deletion
- Advanced sharing controls and permissions
- Integration with common business apps
Dropbox’s strengths are ease of use and collaboration. But storage limits can be restrictive for backups, and advanced backup features like blockchain-verified recovery points are only available in the more expensive Enterprise plan.
Backblaze
Backblaze is purpose-built for automated cloud backups. It offers unlimited storage for backups at just $6/month per device. Key advantages include:
- Unlimited storage for backups
- Block-level incremental backups for versioning and data recovery
- Backs up external drives and network shared folders
- No storage limits or fees based on data usage
- Backblaze B2 cloud storage integrates with many backup tools
Backblaze focuses specifically on automated backup with minimal configuration needed. But advanced features for collaboration and file syncing across devices are lacking compared to Dropbox or OneDrive.
Wasabi
Wasabi hot cloud storage is a good bargain for inexpensive cloud storage. Prices start at $5.99 per TB/month with no fees for egress or API requests.
- Extremely low-cost S3-compatible object storage
- Strong security including immutability to prevent data tampering
- Integrates with backup tools like Veeam, Commvault, and Veritas
- Negates need for physical hardware of on-prem object storage
Wasabi can make a cost-effective backup target but lacks collaboration features or file sync. It requires using separate backup software rather than providing an all-in-one backup solution.
Key Considerations for Selection
When selecting a cloud backup provider for your small business, consider the following:
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Storage costs: Do you need unlimited space for backups or can you work within storage limits? What is the cost structure – per user, per device, or capacity-based?
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Backup features: Do you need block-level incremental backups, version history, and point-in-time recovery? Or snapshot-based backups?
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Recovery time: How quickly can data be recovered and what are the options for recovery – file download, shipped drives, bare metal restore?
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Security: How is encryption handled both in transit and at rest? Can you configure permissions or remote wipe lost devices?
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Integration and accessibility: Does the service support the apps and devices you use? How accessible are files across devices and for sharing?
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Ease of use: Is the interface intuitive for employees to use with minimal training and onboarding? Is configuration and management straightforward?
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Compliance: Does the provider offer certifications or backend infrastructure to meet regulations like HIPAA, FINRA, and GDPR?
Prioritizing your unique requirements around these criteria can help determine the ideal cloud storage provider for your small business needs.
Final Tips for Implementation
Follow these best practices when deploying cloud backup:
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Enable 2-factor authentication for robust security, and create a complex master password for encryption keys.
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Start with a pilot group to test the workflow and identify any issues before rolling out more broadly.
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Train employees on proper use of the system and build backup best practices into your policies.
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Monitor usage trends regularly and upgrade plans if approaching storage limits.
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Maintain good computer health and clean up unneeded files to optimize backup performance.
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Layer backups with on-site drives for quick restores, off-site physical media, and cloud for disaster recovery.
Conclusion
Backing up to the cloud can provide small businesses with reliable, scalable data protection. Choosing the right provider depends on your budget, features, security needs, and how you use cloud storage day-to-day. Taking the time to evaluate options based on your requirements helps ensure your business can stay up and running no matter what happens.
