Introduction
Data loss can happen to anyone and can be devastating. As someone who relies heavily on my computer and mobile devices for work and personal use, I know how anxious I feel at just the thought of losing important files.
Over the years, I’ve learned some key lessons on protecting my data and avoiding data recovery scenarios. Here are the top 5 tips I’ve found most helpful for dodging data disasters and ensuring my digital assets remain safe and accessible.
Back Up Your Data Regularly
Regular backups are the single most important thing you can do to avoid needing data recovery. I highly recommend backing up your computer and mobile devices to both a local and cloud backup on a routine basis.
I personally back up my MacBook to an external hard drive once a week using Time Machine. I also use Backblaze to backup important project folders and files to the cloud continuously.
For my iPhone, I enable iCloud backups to run each night when charging. I also do a manual backup to my MacBook once a month for an extra layer of protection.
The time and money an ongoing backup routine requires is minimal compared to the cost and headache of data recovery. Get in the habit of backing up your data on a schedule and you’ll thank yourself later if disaster strikes.
Use Antivirus and Anti-Malware Software
Viruses and malware are common causes of data loss and corruption. Protect your devices by using reputable antivirus and anti-malware software. Make sure to keep the software updated and run regular system scans to catch and remove anything malicious.
I use Bitdefender antivirus on my Windows laptop and MalwareBytes on my MacBook and iPhone. I schedule weekly quick scans with both to check for problems. I also run full system scans after installing any new programs or apps that could potentially be infected.
Catching and eliminating viruses and malware quickly can stop data loss before it even happens. Don’t rely solely on your operating system’s built-in protections. Third-party security software is a must.
Handle Storage Media Carefully
How you physically handle and store data storage devices directly affects your risk of data loss. Be gentle and cautious when using external hard drives, USB flash drives, SD cards, and other media.
Avoid letting them get wet or subjecting them to extreme heat or cold. Don’t drop them or store them in a location where they could easily be stepped on. I once ruined an external hard drive by accidentally knocking it off my desk onto a hard floor.
It’s also critical to eject and disconnect storage devices safely rather than just pulling them out. Safely ejecting ensures any data writes have finished before removing them.
Maintain Your Devices
Outdated and struggling devices are more prone to data failures. Keep your computers, mobile devices, and storage media in good working order.
For computers, perform maintenance tasks like disk cleanups, defrags, and restarts regularly. Don’t let hard drives get critically low on free space.
For mobile devices, close unused apps, delete unneeded files, and restart your device periodically. Replace batteries that can no longer hold a decent charge.
Proactive maintenance helps optimize performance and avoid issues stemming from cluttered, tired devices. Don’t run your hardware into the ground.
Keep Important Files in Multiple Places
I have one final recommendation that provides an extra safety net for your most critical files and documents – keep copies in multiple locations.
For example, I keep copies of my tax returns and scanned personal documents on my computer, the cloud, and an external hard drive.
Ideally the locations should include both local and cloud-based options. Even if one copy becomes corrupted or inaccessible, you have backups in other places.
Conclusion
Losing access to your important data is a terrible experience. By implementing preventative habits like regular backups, security software, proper device handling, maintenance, and file redundancy, you can significantly reduce your risks.
A small amount of effort and mindfulness regarding your data goes a long way in avoiding catastrophic loss. Use these proactive tips to help safeguard your digital life and sidestep the need for data recovery next year.
